Missions

Under the scientific lead, the candidate will be responsible for coordinating the European Pathfinder SpinDataCom project. Specifically, their tasks will include managing the project's administrative and financial aspects, facilitating the activities of various consortia, organizing project meetings, seminars, and conferences, drafting activity reports, maintaining relationships with the project's various partners, and overseeing communication about the project.

Activities

1. Consortium Coordination and Project Monitoring:
• Monitor the implementation of the project and its work plan.
• Develop and implement project management tools (procedures, guidelines, templates, collaborative platform).
• Ensure the dissemination of information and communication within the consortium.
• Assist in organizing conferences, seminars, and workshops related to the project.
• Organize project meetings (logistics, agenda, minutes, etc.) in collaboration with work package leaders and as per the provisions in the consortium agreement.
• Track deliverable production and contribute to the drafting of activity reports.
• Serve as an administrative liaison between the European Commission and consortium members, primarily supporting the scientific lead.
• Raise awareness among partners on the importance of disseminating results, promoting gender equality and the gender dimension, and strengthening the Science-Society link.
2. Administrative and Financial Management:
• Support the laboratory and partners with administrative aspects of the project, ensuring compliance with Horizon Europe and CNRS administrative rules and procedures.
• Track expenditures in collaboration with relevant services (budget allocation and transfer, updates and monitoring, internal financial summaries, etc.).
• Coordinate the preparation, consolidation, and submission of financial reports in close collaboration with the CNRS Regional Delegation, adhering to deadlines set by the European Commission.
• Ensure all documentation required for justifying the progress and completion of work packages is properly defined and archived by each partner, anticipating future audits.
• Ensure compliance with obligations outlined in the grant agreement and consortium agreement.
• Monitor and update contractual documents (amendments) in coordination with relevant services.
3. Communication, Dissemination, and Exploitation:
• Define and implement an internal communication plan (e.g., newsletters, updates to the collaborative platform).
• Oversee the development, regular updates, and animation of communication tools planned for the project (website, social media) while integrating partner contributions.
• Contribute to global communication activities for the project (science outreach for the general public, drafting press releases, and updating public content on the project website) in collaboration with consortium members in charge of communication.
• Participate in the development and proper implementation of the project's data management plan.
• Support the scientific lead and consortium in actions related to the valorization and exploitation of project results in collaboration with CNRS Innovation.

Skills

• Project Management Expertise: Proven skills in managing European or international projects.
• Language Proficiency: Mandatory fluency in English (written and oral) at C1 level (as per the Common European Framework of Reference for Languages).
• Knowledge of European Research Landscape: Familiarity with the European institutional environment and research framework.
• Analytical Skills: Ability to develop indicators and dashboards for project monitoring and result analysis.
• Document Organization: Competence in organizing, filing, and preserving project-related documents.
• Technical Proficiency:
o Knowledge of website creation tools (e.g., WordPress).
o Proficiency in activity tracking and planning software.
o Expertise in office software (Microsoft Office Suite, Excel) and IT communication tools.
• Organizational and Deadline Management: Strong organizational skills and ability to meet deadlines.
• Strong Writing Skills: Experience in drafting information notes, synthesis documents, and similar materials.
• Teamwork and Multicultural Collaboration: Ability to work effectively in a team and within a multicultural environment.
• Regulatory Compliance: Capacity to apply and enforce regulations.
• Data Confidentiality: Strict adherence to confidentiality requirements for data management.
• Interpersonal and Autonomy Skills: Strong relational skills, active listening, and ability to work autonomously.
• Scientific Insight: A background or interest in scientific approaches, particularly in the field of physics, would be an asset.

Work Context

The Institut Jean Lamour (IJL) is a joint research unit of the CNRS and the University of Lorraine, affiliated with the CNRS Institute of Chemistry. Specializing in material and process science and engineering, it covers the following fields: materials, metallurgy, plasmas, surfaces, nanomaterials, and electronics.
The IJL comprises 263 permanent staff (30 researchers, 134 faculty researchers, 99 technical and administrative staff) and 394 non-permanent members (182 doctoral students, 62 postdoctoral researchers/contractual scientists, and over 150 interns) from 45 different nationalities. The institute collaborates with more than 150 industrial partners and maintains academic partnerships in approximately 30 countries. Its exceptional instrumental facilities are distributed across four sites, with the primary one located on the ARTEM campus in Nancy.
The work will be conducted as part of the SpinDataCom project within the "Nanomaterials for Optoelectronics" team (https://NanoOptoSpin.ijl.cnrs.fr) in the Physics of Matter and Materials (P2M) department of the IJL. This team carries out fundamental and applied research in the field of semiconductor nanomaterials to study their optical and magnetic properties through advanced structural, optoelectronic, and magneto-transport characterizations.
The SpinDataCom project (EIC Pathfinder Open 2024), coordinated by Yuan Lu (CNRS researcher at the IJL), brings together academic and industrial partners from four European countries. The project aims to revolutionize terrestrial and space communications by combining spintronics with semiconductor lasers.
The successful candidate will work at the IJL laboratory (UMR 7198) on the ARTEM campus in Nancy. Travel within Europe is expected. The position offered is a part-time role; the work schedule will be defined with the candidate and can be aligned with another part-time professional activity. Remote work is possible, but on-site presence in Nancy is required at least once a week.

The position is located in a sector under the protection of scientific and technical potential (PPST), and therefore requires, in accordance with the regulations, that your arrival is authorized by the competent authority of the MESR.

Constraints and risks

Work involves prolonged screen use and sitting.